Print Production Manager
About the Job
InnerWorkings is one of the world’s largest and
fasted growing print management firms. With a network of more than 7000
approved suppliers and proprietary technology to manage the process every step
of the way, InnerWorkings handles all aspects of printing for its client and
delivers a virtually unlimited range of print options. InnerWorkings is a
high-energy, fast-paced workplace with a flat organizational structure driven
by an entrepreneurial spirit.
Employment location is 30 miles West of Boston
Senior Print Procurement / Production Manager
General duties and qualifications:
Previous experience to include procurement and production management of direct mail
components including, continuous and cut sheet laser forms, envelopes and
commercial print while managing very tight production windows.
Coordinate print production schedules, print
specifications, quotes and billing for assigned account. Initiate requests for bids, customer quotations, and vendor purchase orders. Work with assigned account to select appropriate vendors to bid, and negotiate best possible pricing and schedules as required to secure individual projects, meet end client requirements. Responsible for timely approval of vendor invoices and timely billing of end clients on all projects managed.
Must be familiar with a wide variety of the commercial print production concepts, practices and procedures. Relies on
experience and judgment to plan and accomplish goals. Strong project managementskills are a must, and a degree of problem solving and latitude is expected.
Specific responsibilities:
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Analyze
preliminary specifications from account to insure that all client
specifications, job requirements, quality expectations, art availability, required delivery dates and previous price paid are clearly identified.
Ø
Investigate
potential suppliers and recommend those most desirable based on knowledge of manufacturing limitations, supplier facilities, schedule availability and
price.
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Enter
all specifications into proprietary order management system, prepare request for bid specifications, and send to selected vendor(s).
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Maintain
accurate price quotation data in proprietary order management system for all projects / vendors quoted and generate a Formal Quote for client review.
Ø
Generate
purchase orders in proprietary order management system for client accepted Formal Quotes and send copy to the vendor the job has been awarded to.
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Manage
all aspects of production with vendors on behalf of client, conferring with vendors concerning delivery timetables and maintaining a current status of assigned projects at all times.
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Expedite operations that delay schedules and alters schedules to meet unforeseen conditions.
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Verify
bills from suppliers with PO’s issued to insure all charges are legitimate and were pre-authorized. Modify, as appropriate, and approve vendor bills for payment in a timely manner.
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Prepare
and submit to client, invoices reflecting Formal Quoted prices and billable alterations in a timely manner.
Ø
Interview
potential new supplier representatives regarding specifications, costs,
inspection, and production capabilities, and add new vendors to proprietary order management system as needed.
Ø
End
person responsible for ensuring that the project specifications transferred met the client’s expectation.
Success Criteria & Characteristics:
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Own
each job – meet with and develop relationships with account teams to understand
their expectations for each job.
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Extremely
organized - keep the client aware of the status of every job ongoing, via a shared
Job Tracking data sheet. Maintain neat, complete and accurate job folders.
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Clear
and timely communication - to the suppliers and to the customers.
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Proficient
with Microsoft Excel – data look up, analysis and presentation skills to be
used daily.
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Quickly
learn and master InnerWorkings proprietary order management system.
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Enjoy
and thrive in fast paced, fluid work environment.